Reproduction Policy

Reproductions are provided by Pitts Theology Library as a service to researchers for their private study and use on a fee for service basis. The library does not sell reproductions. Reproductions provided may not be further reproduced.

In order to ensure the careful handling of Special Collections materials, all reproduction is done by Archives and Manuscripts staff. The department may set limits on reproductions based on avaliable staff time, copyright, and the fragility of the materials.

Under certain circumstances, researchers are allowed to use personal digital cameras to reproduce images of archival and manuscript materials for research use. For more information, see our Digital Camera Policy.

An application to use Special Collections material must be approved before reproduction is permitted. A duplication request form must also be completed, signed by the requester, and approved by a member of the Archives and Manuscripts Department.

Note that permission to obtain photocopies does not constitute permission to publish the photocopied materials. See our Permission to Publish page for information on obtaining permission to publish materials from our archives and manuscript collections.

The patron must assume full responsibility for any infringement on copyright or for any other legal issues, such as libel or invasion of privacy, which may arise from the patron's use of the copies. Persons using manuscripts should be aware that unpublished materials (including letters, diaries, memoranda, literary manuscripts, photographs, films, audiotapes, and materials in digital formats) are protected by the copyright law (Title 17 U.S. Code) and any use beyond "fair use" may be an infringement. For more information, see our Copyright Guidelines page.

Entire collections will usually not be reproduced, or will be reproduced only with special permission. Extensive sequences from books, manuscript collections, and other materials will usually not be reproduced, or will be reproduced only with special permission. Fragile materials may be reproduced only with special permission. The department reserves the right to refuse reproduction of materials (including books, bound manuscript volumes, or any other materials) which are judged too fragile. Restricted materials may only be reproduced with special written permission. Materials not owned by the Pitts Theology Library may only be reproduced with special written permission.

Please ask an Archives and Manuscripts Department staff member for instructions as soon as the first material for reproduction has been identified. Do not remove any items for copying until these instructions have been given. A reproduction request form must be completed. Specific instructions will be given upon request.

Reproduction Options

For reproduction of archives, manuscripts, and rare books, contact the Special Collections Reference Specialist at 404-727-1223 or dmadera@emory.edu. For reproduction of audiovisual and other special format materials, contact the Curator of Archives and Manuscripts at (404)727-1222 or rpresut@emory.edu.

Note: Reproduction of bound volumes is done on an edge photocopier or scanner one page at a time in order to minimize damage to bindings.

Photocopies

Photocopy orders are $0.25 per exposure. Exposures are printed on either 8 ½ x 11 or 8 ½ x 14 paper. Orders will be subject to an additional labor charge of $10.00 for each 50 exposures. Photocopy orders of 20 exposures or less can usually be completed on a "while-you-wait" basis. Larger orders are completed as staff time allows. A minimum shipping and handling fee of $5.00, up to the total cost of shipment, will be added to all orders sent by mail or shipping service. Prepayment is required for all special collections photocopies.

Low Resolution Digital Scans

Low resolution digital scans refer to images reproduced digitally at 300dpi in either PDF or JPG format. Low resolution digital scans are $1.00 per exposure. Up to 10 exposures can usually be completed on a "while-you-wait" basis. Larger orders are completed as staff time allows. Scans are delivered either through electronic mail or direct download from the Pitts Theology Library web server. Prepayment is required for all special collections low resolution scan orders.

High Resolution Digital Scans

High resolution digital scans refer to images reproduced digitally at 600dpi in TIFF format. High resolution digital scans are $50 for the first image and $25 for each additional image, per order. Requests for images that cannot be scanned due to fragility or format will either be denied at the discretion of the Curator or reproduced at a photography studio. The user will pay the cost of the studio services plus an additional $25.00 labor charge. Prepayment is required for all special collections high resolution scan orders.

Audio and Video Recordings

Digital to digital format reproductions are $50 per title. Analog to digital format reproduction pricing is determined per each individual order based on labor expenditures. Requests for recordings that cannot be reproduced due to fragility or format will either be denied at the discretion of the Curator or reproduced at a filmography studio. The user will pay the cost of the studio services plus an additional $25.00 labor charge. Prepayment is required for all special collections audio orders.