Collections
- Archives and Manuscripts
- Periodicals
- Reference Collection
- Richard C. Kessler Reformation Collection
- English Religious History Collections
- English and American Hymnody and Psalmody Collection
- North European Theological Dissertations
- Thomas Merton Collection
- Sub-Saharan African Collections
- Digital Image Archive
- Sermon Collections
- Digital Collections
- The Alonzo L. McDonald Lecture Materials
- Suggest a Purchase
Obtaining Photocopies of Archives and Manuscript Materials
Photocopies are provided by Pitts Theology Library as a service to researchers for their private study and use on a fee for service basis. We do not sell photocopies. Photocopies provided may not be further reproduced.
In order to insure the careful handling of archival materials, all copying is done by Archives and Manuscripts staff. The department may set limits on the amount of copying it will undertake. Factors to be weighed, in addition to staff time, include possible infringement on copyright and the fragile nature of the materials.
Researchers are, under certain circumstances, allowed to use personal digital cameras to produce images of archival and manuscript materials for research use. For more information, see our Digital Camera Policy.
Photocopying Privileges
An application to use archives and manuscript materials must be approved before photocopying is permitted. A duplication request form must also be completed, signed by the requester, and approved by the reference staff, or, in certain cases, by the Curator of Archives and Manuscripts.
Note that permission to obtain photocopies does not constitute permission to publish the photocopied materials. See our Permission to Publish page for information on obtaining permission to publish materials from our archives and manuscript collections.
Copyright and Other Legal Questions
The requester must assume full responsibility for any infringement on copyright or for any other legal problems, such as libel or invasion of privacy, which may arise from the researcher's personal or later use of the copies. Persons using manuscripts should be aware that unpublished materials (including letters, diaries, memoranda, literary manuscripts, photographs, films, audiotapes, and materials in digital formats) are protected by the copyright law (Title 17 U.S. Code) and any use beyond "fair use" may be an infringement.
For more information, see our copyright guidelines page.
Specific Limitations on Copying
- Entire collections will usually not be copied, or will be copied only with special permission.
- Extensive sequences from books, manuscript collections, and other materials will usually not be copied, or will be copied only with special permission. Should permission be granted for such copying, a surcharge will be assessed due to the significant increase in staff time required to process and refile large orders (see "Copying Charges" below).
- Fragile materials may be copied only with special permission. The department reserves the right to refuse to photocopy materials (including books, bound manuscript volumes, or any other materials) which are judged too fragile.
- Restricted materials may be copied, if at all, only with special written permission.
- Materials not owned by the Library may be copied only with special written permission.
Procedures
Please ask a staff member for instructions as soon as the first material for copying has been identified. Do not remove any items for copying until these instructions have been given. A duplication request form must be completed. We also require that all items to be copied be appropriately tagged. Specific instructions will be given upon request.
Copying Charges
Photocopy orders of 20 pages or less are usually done on a "while-you-wait" basis. Larger orders, or requests for copies of audiovisual or digitized materials, are done as staff time allows. Researchers may either pick orders up or have them mailed. The minimum charge for mail orders is $5.00. Payment is due upon receipt for most photocopy orders; prepayment is required for large photocopy orders and for copies of audiovisual and special format materials.
Photocopies: .25 per page (up to 8½ x 14)
Schedule of labor charges for large photocopy orders:
Up to 100 pages: No additional charge
101-200 pages: $5.00 additional charge
201-300 pages: $10.00 additional charge
301+ pages: Additional charge of $5.00/100 copies
Note: Copying of bound volumes is done on an edge photocopier one page at a time in order to minimize damage to bindings.
Photographic Images
Photographs for Publication:
$100 per scanned image for use of illustration on cover of publication. This includes one use of image within a publication to illustrate the text.
$25 per scanned image for use within a publication to illustrate the text.
Exhibit photographs, and images that cannot be scanned due to fragility or format, will be reproduced at a photography studio. The user will pay the cost of the studio services plus an additional $25.00 labor charge.
For reproduction of audiovisual and other special format materials, contact the Archivist at (404)727-1222 or rpresut@emory.edu.